NGO COALITION ON CHILD RIGHTS
Opposite Bingu National Stadium, Behind Meru Filling Station, Street 5, New Shire, Area 49
Private Bag A225, Lilongwe, Malawi.
Email:[email protected]

VACANCY

POSITION: ADMINISTRATIVE ASSISTANT

About us

NGO CCR is a national Coalition of NGOs and networks whose broad goal is to entrench child rights programming in all development processes in Malawi anchored under the four fundamental principles of the rights of the Child: Non-discrimination; The best interest of the child; Right to life, survival and development; and Participation within the evolving capacities of the Child. The main goal for the organization is to ensure that Children in Malawi are protected and live a life free from violence and abuse at all times through visibility, increased Voice and age appropriate participation.  

Purpose

The overall purpose of this position is to assist in providing quality administration functions and Programmes at NGO CCR in accordance with the approved organisational policies and procedures

Key duties and responsibilities

The successful candidate will be responsible for the following functions:

• Assist in managing general correspondence and institutional filling system
• Assist in implementing the organization’s conditions of service and general staff welfare services including disciplinary and grievance procedures;
• Assist management on staffing and other labour related matters;
• Assist in maintain staff personal records
• Manage stocks and maintain clean stock and Asset records
• Manage and maintain records for fuel, airtime, and office utilities
• Assist in managing security and cleaning services for the office premises
• Assist in maintaining NGO CCR and updating members directory
• Assist in organising and providing administrative support during meetings/workshops and engagements
• Prepare and submit monthly and other administration reports
• Provide secretarial services like printing, scanning and photo copying official documents
• Perform other administrative tasks as assigned by management

Qualifications and experience

• Must have minimum of Diploma in Hospitality management, Business Administration/management, marketing and other related from a NCHE accredited institution of high learning
• Must have a minimum of 2 years hands-on experience in a similar position in an organization.
• Must be a self-starter with strong personal managing and interpersonal leadership skills
• Must have excellent communication and interpersonal skills
• Must be computer literate with competences in excel spreadsheets, Word and Power point is very essential.
• Must be able to work at odd hours, with minimum supervision and able to meet strict deadlines.
• Demonstrates professional, inter-cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Must have strong analytical skills

Application Instructions

Interested persons are advised to send their applications to the following email address:  [email protected]  before close of business  Tuesday, 28 ^th  March 2023 .

NOTE:

• Please clearly indicate the  POSITION TITLE AND YOUR FULL NAME  as part of the Subject Line of the email.
• Only short-listed candidates will be contacted on a rolling basis.
• NGO CCR is an equal opportunity employer for suitably qualified professionals
• NGO CCR does not charge any application/recruitment fees.