• Managing efficient project related document control system and procedures
• Establishing and maintain a correspondence filing systems
• Issuing and tracking location of all documents and drawings
• Coordinating storage and archiving of project and organization records
• Planning, supervising and recording document flow to and from all stakeholders including clients, sub-consultants and project design and project management office.
• Expedites turnaround time of drawing and specification reviews
• Maintains and manages document management systems, including troubleshooting, upgrades, testing, training team members, and coordination with IT.
• General administration duties

• National Diploma in Records Management /Document Control/Relevant administrative course, Diploma in Civil Engineering will serve as an added advantage.
• Minimum 10 years working experience with 5 years as Document Controller.
• Proficiency in MS Office, MS Office Suite, MS Word, and Ms Microsoft.
• Knowledge of Engineering drawings and documents.
• Knowledge of Engineering designs and infrastructure construction industry working on document control and management Systems.
• Written and verbal communication skills.
• Organisational and administrative skills.
• Attention to details.
• Must be able to read, write and communicate in English.
• ISO compliance.
• Valid Driver’s License is essential
• Salary: To be negotiated.

• The ability to plan and prioritise workloads in order to meet deadlines is fundamental, as well as effective time management of work flow in order to meet deadlines.
• The ability to work without Management direction, use initiative and possess a positive attitude towards teamwork is critical.
• Is able to take decisions and demonstrate accountability and integrity.
• Is able to troubleshoot and strategize in order to meet the long-term vision of the company.
• The ability to see details at close range
• The ability to arrange things or actions in a certain order or pattern
• Oral and written comprehension and expression
• Personal time management essential.

If you are not contacted as a short listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful.

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered.

Closing Date: 13th February 2023
Advert Reference No: KC-DC

Completed applications can be emailed to the recruitment email address below by the indicated closing date.

To  [email protected].

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.

NB: We may not be able to respond to all individual applications, therefore if you have not received a response within sixty days from the date of submission kindly consider your application unsuccessful