VACANCY ANNOUNCEMENT

Background

Banja La Mtsogolo (BLM) is a Malawian Non-Governmental Healthcare Organization
established in 1987. BLM provides quality Family Planning and Reproductive Healthcare
including HIV/AIDS information and interventions. BLM is a senior member of the Marie
Stopes International (MSI) Partnership which works in 43 countries. BLM exists to improve
quality of life in Malawi through family planning and reproductive health care services. BLM
serves over 800,000 clients annually and makes a significant contribution to national family
planning objectives. The organization has national coverage, operating through 25 clinics, and
numerous outreach clinic sites.

Applications are invited from suitably qualified candidates to fill the following vacant position
existing in the organisation.

FINANCE MANAGER

Reporting Line: Finance Director
Location: Support Office, Lilongwe

Role Purpose
The position holder will be responsible for the timely production of accurate and meaningful
financial management accounts that enables the Senior Leadership Team to make informed
decisions. Following Banja La Mtsogolo’ s policies, the role will ensure that policies and
internal controls that safeguard BLM’s assets, mitigate against the risk of financial loss and
fraud, and ensuring statutory audit requirements are complied with all the times. The role
holder will also be responsible for maintaining financial accounting records for work
implemented directly and as well as by partners who are compliant with BLM systems and
procedures, Donors, and Government requirements. Furthermore, the role holder will be
supporting the preparation of annual financial statements, preparation of rolling cash forecast
and participating in annual budgeting and be responsible for disbursements, cash request and
management, month-end reviews (MER), internal audit, stock counts and all other
management accounting activities.

The position holder will also ensure the provision of financial management support throughout
the life cycle of all financial transactions from initiation to filling, audit, and archiving. The role
will ensure all BLM’s accounting processes comply with MSI policies, donor principles as well
as local regulatory requirements like VAT, PAYE, TEVET, etc. The role will also line manage
Management Accountant and Stock Accountant.

KEY RESPONSIBILITIES

A. Preparation of Country program budgets.

• Support the timely preparation of annual operational and capital budgets, performing revisions where appropriate: budget prepared in consultation with the operations team.
• Provide accurate expenditure reports to the country’s senior leadership for timely decision making, implementing changes as advised from time to time, and reflect these in budget forecasts.
• Maximize resources and funding to ensure that optimal value for money is attained for the organisation: clearly defining income/cost ratio, ensuring budget holders have appropriate finance skills and providing training as required.

B. Management of the finance functions and financial systems, and procedures to
ensure the efficient and appropriate use of financial resources.

• Review the internal systems and processes and make recommendations for
  improvement to the Finance Director.
• Properly account for BLM’s income and expenditure, its assets and liabilities, and ensure appropriate financial reports and statements are provided to the Senior Management and Leadership Team.
• Support the redesigning and maintenance of a system of financial controls to ensure that assets are safeguarded, and income, expenditure, assets, and liabilities are correctly recorded.
• Support the Finance Director in providing the Senior Leadership Team with financial analysis and explanations that will guide the Month End Review (MER) calls with the Regional Support Team.
• Review of the payroll functions, ensuring that payroll, purchase ledger, other payments, and income control and recording are all done properly.

C. Effective management and oversight of working capital including stock, debtors, and cash .

• Manage BLM’s cash flows including accurate cash forecasting to ensure adequate funds are available for program needs, following up and requesting cash replenishment from MSI, strict expenditure control, and a strong understanding of program requirements.
• Manage staff advances, creditors, and cash the accurate recording and reconciliation on the Balance Sheet
• Ensure that all statutory requirements are paid on time (e.g., PAYE, VAT, Tevet, Withholding tax, etc)
• Support the inventory management within the country program.

D. Management of the financial reporting, internal and statutory Audits.

• Reconcile all balance sheet control accounts on monthly basis.
• Assist in preparation of annual financial statements / statutory accounts and subsequent annual reports.
• Attend monthly balance sheet review calls with the Regional Support Team.
• Managing the process of Statutory Audit
• Organizing annual stock take

E. Team Management and Development.

• Provide line management and technical expertise to Management Accountant and Stock Accountant to enable personal and technical development, including both informal and structured training for them to effectively carry out their duties.
• Provide training to finance and non-finance staff on financial and budget management.
• Review and sign off annual OGSMs of the directs and conduct regular performance reviews to enable team targets to be met.
• Ensures all team members in the department are developed, motivated, and engaged to continuously improve work performances.

QUALIFICATION AND EXPERIENCE REQUIRED:

• Professionally Qualified Accountant (ACCA, CIMA, or other recognised accounting qualification), with at least 2 years post qualification experience and a member of ICAM.
• Bachelor’s Degree in Accounting and/Finance from well recognized university/college
• Experience and interest in working in international development.
• Experience in project accounting and financial management of large international projects and experience in financial reporting to governmental, private, and institutional donors.
• Experience in working with financial software and system (SUN systems and Q&A preferred).
• Experience in multi-currency reporting and accounting

SKILLS, KNOWLEDGE AND OTHER ATTRIBUTES REQUIRED:

• Ability to work in a diverse and inclusive environment, respecting and collaborating with all individuals equally, and with a commitment to overcome bias and prejudice
• High levels of numeracy and detail orientated.
• Analytical approach to information gathering and dissemination.
• Effective communicator demonstrated in both financial and narrative reporting.
• Ability to motivate, coach and lead a team.
• Fluency in spoken and written English and ability to write at a professional level.
• Experience working on major donor-funded projects and private sector.
• Experience working on both management and statutory accounts.
• Be a strategic thinker with excellent planning and prioritisation skills.
• Have demonstrable ability in time management, organisation and delegation skills.
• Supportive and adheres to MSI vision and goals.
• Ability to work under pressure and to manage multiple inputs, tasks, and deadlines.
• Able to role-model inclusive and culturally sensitive attitudes and behaviours.
• Must be Pro-Choice

If you are interested and you meet the above requirements, please send your curriculum vitae
and cover letter including names and contact details of at least three traceable referees (at least one reference from your current employer or most recent employer; or any previous employers from the recent past)

All applications should be addressed to:
The Corporate Services Director, Banja La Mtsogolo, P.O. Box 1854, LILONGWE.
E-mail:  [email protected] ;  to reach her not later than Friday, 10th March 2023.

“Our organization is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and therefore expects all staff and post holders to share this commitment”

BLM is an equal opportunity employer. No canvassing of any kind is allowed.