VACANCY ANNOUNCEMENT

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact.  We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. EGPAF currently supports national, district, and local governments, facilities, communities, and non-governmental partners. In 2020, EGPAF’s global footprint spans 15 countries. To date, EGPAF has supported over 15,000 sites to offer HIV counselling, prevention, diagnosis, and treatment services alongside high-quality family health care.  Join us on our fight for an AIDS-free generation!

EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements evidence-based HIV prevention, care and treatment interventions in 177 health facilities in nine districts through EGPAF’s U.S. President’s Emergency Plan for AIDS Relief/U.S. Centers for Disease Control and Prevention (PEPFAR/CDC) – funded Achieving HIV Epidemic Control through Scaling Up Quality Testing, Care and Treatment in Malawi.

EGPAF seeks to fill the following open position

Title                           :           Grants Officer

Reports to                :           Grants Manager

Location                   :           Lilongwe, Malawi 

    How will you fight for an AIDS-free generation?

   Based in Lilongwe, the Grants Officer is responsible for Sub-Agreement support to EGPAF Malawi’s program and ensures compliance with the terms and conditions of the Foundation’s funded projects in Malawi, internal Foundation policies and procedures, and United States Government (USG) rules and regulations.  The successful candidate will be responsible for overseeing the operational administration of selected Sub-Recipients funded under EGPAF Malawi’s projects.

   No two days are alike at EGPAF, but what can you expect in this role?                    

•  As  Sub-Agreement Preparation
• Drafts sub-award agreements packages and amendments for Sub-recipients in Foundation’s Global Grants Management System for review and approval.
• Pre-award reviews of budgets and Scope of work for Sub-recipients
• Arranges and coordinates the preparation of Selection and justification memo for specific Sub-recipients.
• Sub-Recipient Compliance Review, Monitoring, and Support
• Ensures all Sub-Recipients adhere to contractual and donor regulations at all times through the duration of its Sub-Agreement;
• Conducts Site and desk compliance reviews for Sub-recipients as per monitoring tracker
• Ensures Sub-Recipients are audited as per USG guidance
• Tracks and updates the sub-recipients monitoring plans
• Tracks, identifies, and updates the risk register for the section and sub-recipients
• Develops and executes customized Monitoring and Support Plan, in consultation with program team;
• Performs Pre-Award Assessment on potentially new Sub-Recipients and review risk on an annual basis
• Performs joint compliance review for Sub-recipients as per plan
• Manages the Sub-Agreement closeout process;
• Escalates issues with management as appropriate and Coordinates with the Awards & Compliance Department in DC on an as needed basis.
• Documentation and Communication
• Tracks, documents, and files all relevant and necessarily information in accordance with internal policies and procedures;
• Maintains an updated filing and documentation of sub-awards lifecycle
• Ensures all required files are stored electronically in the country office’s shared drives and the Foundation’s global Grants Management System;
• Manages development and submission of all Sub-Award documents provided to all Sub-Recipients under the individual’s respective portfolio;
• Cash Flow Management
• Monitors and ensures that all assigned Sub-Recipients have available cash on hand to implement activities required under the scope of its respective Sub-Recipients;
• Submits all cash requests to Finance department and DC office for each Sub-Recipient in a timely manner for funding
• Monitors Sub-Recipient expenses as per USG Cost principles
• Capacity Building
• Recommends and/or facilitate capacity building trainings on USG, Sub-Award, EGPAF, and/or donor regulations and financial management to Sub-Recipients (including, but not limited to, Start-up Training, New Sub-award Orientation, USG Rules and Regulations, Timekeeping, etc.);
• Provides technical assistance to Sub-Recipient on administrative and financial procedures;
• Enhances portfolio capacity by providing onsite training on an as-needed basis;
• Shares best practices with Sub-recipients and colleagues.

   To be successful, you will need to have:

•  Bachelor’s Degree in Finance, Accounting, Auditing, or those in level 2 of ACCA or CIMA (at least 2 years of hands-on experience in Grants Administration, Audit, or related field)
• Experience with USG funding, particularly from the Department of Health and Human Services Centres for Disease Control and Prevention (CDC);
• Ability to read, analyse, and interpret rules and regulations;
•  Experience working with international -profit/non-governmental organizations;
• Ability to be self-directed, self-motivated, and a team player;
•  Ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization;
• Excellent interpersonal and communication skills to effectively interact with all levels of staff and Sub-Recipients;
• Excellent report writing skills;
• Ability to develop and implement training;
• Fluency in English;

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B), and we strongly encourage those with the following identities to apply: BIPOC (black, indigenous, and other people of color), women and non-binary, LGBT+ (lesbian, gay, bisexual, and transgender), individuals with disabilities, and other members of historically underrepresented groups.

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact  [email protected]  .

Interested qualified candidates should send their expressions of interest, enclosing copies of their certificates and a detailed current Curriculum.  Qualified women are encouraged to apply.

To apply log onto EGPAF webpage:  https://www.pedaids.org/about/careers

Closing date: February 6, 2023