About

Announcement Number:LILONGWE-2023-005

Hiring Agency:

Embassy Lilongwe

Position Title:

Human Resources Assistant – Open to All interested candidates

Open Period:02/09/2023 – 03/06/2023

Format MM/DD/YYYY

Vacancy Time Zone:

GMT+2Series/Grade:LE – 0305 8

Salary:USD $19,334

Work Schedule:Full-time – N/APromotion Potential:LE-8

Duty Location(s): 1  Vacancy in

Lilongwe, MI

Telework Eligible:NoFor More Info: HR Section
000-000-0000
[email protected]

Overview

Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:All Interested Applicants/ All Sources – Actual FP -AA salary will be determined by Washington D.CSecurity Clearance Required:Public Trust – Background InvestigationAppointment TypePermanentAppointment Type Details:Indefinite subject to successful completion of probationary period.Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees (https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf) before you apply.

Summary:

The U.S. Mission Lilongwe, Malawi is seeking eligible and qualified applicants for the position of Human Resources Assistant.

The work schedule for this position is: Full Time (40 hours per week)

Supervisory Position:NoRelocation Expenses Reimbursed:NoTravel Required:Not Required

Duties

Responsible for specific personnel functions performed at post. Major responsibility is either position classification advisory role of all locally recruited positions by providing guidance to supervisors in developing new/revising existing positions and submitting the complete package to RCCs  AND/OR  recruitment and onboarding of employees including third country nationals  AND/OR  management of the Merit Based Compensation System. Other duties can include preparation of all types of personnel actions; placement and promotion of local employees; resignations and disciplinary actions; preparing staffing patterns; and managing or assisting with Official Residence Expenses (ORE) staff employment, Awards program, LE Staff salary and benefits, i.e. medical insurance, pension plan, local social security participation. Maintains personnel records and files and prepares periodic and non-recurring reports.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum three years of progressively responsible experience in human resources or administrative field is required.

JOB KNOWLEDGE: Knowledge of general office management practices and procedures. Knowledge of job evaluation, concepts and principles.  Must have knowledge of Human Resources practices, performance management, etc. Good working knowledge of local labor and social security laws as well as recruitment prevailing practices and customs is required.

Education Requirements:

Completion of two years of general college studies is required.

Evaluations:

“This may be tested”

LANGUAGE: English level III (Good working knowledge) Reading/Writing/Speaking is required.

Chichewa level III English (Good working knowledge) Reading/Writing/Speaking is required.

SKILLS AND ABILITIES:

Good working knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet). Must have understanding of mathematical formulas for preparing statistical reports on various elements of data analysis. Strong writing skills to produce and update complex reports, spreadsheets, and correspondence. Must have excellent customer service and communication skills to manage in-person and telephone contacts. Must be organized, diligent and able to work under pressure. Good interpersonal relationships are required.

Qualifications:All applicants under consideration will be required to pass medical and security certifications and complete a mandatory probationary period for LE Staff.

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Benefits and Other Info

Benefits:

Locally Employed Staff, including Members of Household (MOHs) and locally-resident EFMs working at the U.S. Mission Lilongwe, Malawi may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM

(3) FS on LWOP and CS in LWOP **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP and CS in LWOP status with re-employment or reinstatement rights back to their agency or bureau.

What is an EFM, USEFM, AEFM, MOH, etc? (https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf)

ADDITIONAL SELECTION CRITERIA:

1. The Mission may consider any of the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

2. Current employees of the Mission who have not successfully completed their initial probationary periods are not eligible to apply. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory or MBC score of 100 points or less, on their most recent Employee Performance Report (EPR) are not eligible to apply.

3. Current employees of the Mission hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment. This does not apply for employees on a PSA (Temp), or those are hired on a When Actually Employed (WAE) or intermittent work schedule.

4. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

How to Apply

How to Apply:

To apply for this position applicants must electronically submit the documents listed below to be considered for employment. Failure to do so may result in a determination that the applicant is not eligible and qualified.

To apply for this position click the “Submit Application” button available on the link; https://erajobs.state.gov/dos-era/mwi/vacancysearch/searchVacancies.hms

For more information on how to apply visit the our website; https://mw.usembassy.gov

Required Documents:

• Malawian Citizen identification (National Identity Card) or  the Residency and/or Work Permit (for non-Malawians).

• Copy of College  Certificate

• Copy of high school certificate

Next Steps:

Applicants who are invited to take a language, skills, or who are selected for an interview will be contacted via email.

Thank you for your application and your interest in working at the U.S. Mission Lilongwe, Malawi.