With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

SUPPLY CHAIN MANAGEMENT SPECIALIST -(GRADE 17) based at National Office, Lilongwe, Malawi

Purpose of Position;

To provide leadership and management to the supply chain unit – to ensure that relevant and sufficient policies, procedures, controls and necessary skills are in place to support the operations of the WV Malawi, in a timely, effective, professional and cost-effective manner.

Key Responsibilities

Leadership and Management

• Provides line management and leadership to the supply chain function.
• Assists Business support services Director in accessing and coordinating technical resources available from the Global Center or Region for the department
• Participates in the negotiation, implementation, monitoring and reporting of relevant Memoranda of Understanding, contracts and Service Level Agreements.
• Leads in the develop, implementation and review of the policies, standards and procedures for supply chain to ensure they are aligned to WVI set expected standards, policies and procedures.
• Leads the adoption and rollout of partnership initiative for
• Ensures an optimal interface between this department and business units for efficient customer service delivery.
• Collate monthly, semi-annual and annual reports for the department

Procurement Management

• Managing the needs assessment and involvement throughout the concept development/designing of projects/grants and related procurements
• Managing the participation and contributing into Contract negotiations with donors and managing contract negotiations with suppliers
• Managing the Procurement planning and plan reviews and monitoring
• Managing the prequalification of suppliers
• Managing the strategic sourcing for effective and efficient procurement of goods and services (value for money) to ensure effective
• Contract Management (reviewing, approving)
• Managing the establishment, capacity building and performance review of Procurement Committees
• Managing the process of screening of suppliers & service providers to ensure that they are not blocked globally by different donors as well as WVI
• Providing monthly reports to Senior Leadership Team and Regional Office for monitoring and decision making

• Managing the conduction of Annual Suppliers Symposiums
• Managing supplier relationship and annual supplier performance appraisal
• Managing supply chain Involvement in the project closure to ensure that all procurement related issues and requirements for project closures have been implemented

Risk Management and control

• Managing the risks by being responsive to internal and external environment and come up with an updated Risk Matrix for the function
• Managing appropriate systems and procedures to avoid significant audit risk findings, both at the NO and field levels.
• Providing timely and appropriate input into management responses to audits performed both at the NO and field
• Ensuring all audit recommendations are implemented timely
• Managing the adequate preparation for all audits.
• Implementing anti-corruption and fraud strategies.
• Leading the planning and implementation annual insurance survey for WVM

People Management and Capacity Building

• Ensures that new and existing staff undergo regular orientation on policies and procedures
• Conducts staff performance appraisals
• Conducts regular functional meetings
• Coaching and mentoring of staff

Learning & innovation

• Develops initiatives to improve to improve business processes
• Identifies opportunities that result into value for money
• Leads in the implementation and roll out of new initiatives

Knowledge, Skills & Abilities

• Master’s degree in Supply Chain Management, or MBA (if the holder has procurement related professional diploma or procurement-related first degree)
• Bachelor’s degree in Supply Chain Management or Bachelor’s Degree in Procurement and Logistics Management
• Minimum of 5 years in Supply Chain Management or Logistics and Procurement
• Experience managing statutory and donor audits
• Substantive experience working in the NGO sector dealing with multiple donor funds and meeting different donor requirements
• Proven experience in supervision of staff within different expertise
• Demonstrated high proficiency levels of electronic systems related to procurement management.
• Extended operational experience in global supply chain management, business process improvement, project management and team based organizational change management.
• Experience in business and program analysis and possessing good analytical and negotiating skills.

License, registration, or certification required:

• Membership to Supply Chain professional bodies is required

Applicant Types Accepted:

Local and International Applicants (IA’s) Accepted