USAID MALAWI GOVERNANCE FOR SOLUTIONS PROJECT (GfS)

POST : Office Assistant
PERIOD OF PERFORMANCE : August 2022 – August, 2027
BASE OF OPERATIONS: Lilongwe, Malawi
GRADE : 1
POST REPORTS TO : Human Resources and Office Manager

1. Objectives of the assignment
The Office Assistant will provide clerical services for the GfS project in accordance with USAID and DAI Global policies, procedures and guidelines. The Office Assistant will ensure that the Offices and all general areas are always clean and in conducive environment as required by the program. This position will work with the GFS Human Resources and Office Manager and others on the GFS team and DAI Global home office to ensure that project activities are delivered on time and adhere to USAID and DAI Global compliance requirements, global standards, and national policies.

2. Tasks & Responsibilities

• • Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
  • Prepare tea/ coffee for staff and visitors
  • Empties and cleans wastepaper baskets.
  • Keeps office rooms, kitchens, and toilets clean and hygienic.
  • Maintains and cleans all cleaning equipment utilized.
  • Requests for all utilities needed for cleaning.
  • Ensures that office is constantly running with enough toiletries, washroom, general office
  • Able to use photocopying Machine, binding machine and prepare of materials needed for training, meetings, seminars/workshops.
  • Support clerical administrative functions as assigned by supervisor.
  • Maintain high standards of customer service to guests.
  • Flexible to work during odd hours and weekends as needed.
  • Any other duties as may be assigned from time to time.

3. Qualifications
• Completion of Secondary education
• Knowledge of English language sufficient to understand simple instructions.
• Essential communications skills
• Up to two years’ experience in a similar role.
• Able to complete tasks on time with minimal supervision.

4. Method of Application
Eligible candidates meeting the above requirements should submit their application with up-to-date detailed CV indicating names of three traceable referees and attach copies of academic certificates.

Application through emails with subject line, “Application for Office Assistant” and should be received not later than 24th February, 2023 to the following email address:  [email protected]

Only shortlisted applicants will be acknowledged and invited for interviews.

DAI is an equal opportunities employer