Project Overview and Role:

  Primary Duties and Responsibilities:

1. Procurement

• Manage the procurement process and documenting decision-making processes in accordance with USAID and Palladium’s regulations.
• Critically analyze the completeness of purchase requisitions further ensuring they comply with Palladium’s policies and procedures before proceeding with the solicitation process.
• Submit complete, accurate and well-organized procurement documentation for review and approval and following up on pending reviews and approvals.
• Work collaboratively with project teams and provide sound, compliant and effective procurement guidance and solutions.
• Ensure that all quotations are solicited fairly, transparently, competitively, and ethically in line with Palladium’s policies and procedures.
• For procurements that require the review of the Internal Procurement Committee, prepare adequate documentation for the meetings, and follow through on recommended actions.

• Maintain systems for tracking procurement documents, correspondence, and reporting.
• Inspect goods and equipment supplied to the project, and record observations in procurement tracking system.
• Conduct due diligence review of selected vendors, including screening of all selected vendors through Sam.Gov. 
• Assist in the selection of prequalified suppliers of goods and services, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.
• Work with internal stakeholders (Technical team) to determine procurement needs in line with approved annual  project work plan, quality and delivery requirements, and annual budget.
• Assist in the development of a comprehensive annual Procurement Plan based on the project workplan and subsequently monitor its implementation.
• Any other procurement duties as assigned.

2. Transport and Logistics

• Develop and implement a fleet management system that achieves both efficiency and effectiveness for vehicle maintenance, fuel management, health and safety management, vehicle tracking, trip scheduling as well as driver management.
• Supervise the Operations Assistant and drivers to ensure effective day-to-day transport schedules and fleet management services.
• Work closely with the Senior Management Team and all staff members for effective coordination of transport support.
• Consistently collect fuel consumption and vehicle maintenance data to track expenditure and to inform budgeting and decision-making processes.
• Plan and oversee effective implementation of the day-to-day activities of the transport section.

3. Administration

• Assist in management of field office assets, premises, supplies and facilities as required.
• Administer regular maintenance of all central office space and equipment including necessary insurances and processing of claims in case of loss.
• Maintain up-to-date record of all rent, service and utility contracts for the office and administer prompt payment of rents, insurance, service and utility bills.
• Work with project team to calculate and submit cost share information, where applicable.
• Manage expendable property.
• Perform receiving function, record, and tag all items.

Required Qualifications:

• Bachelor’s Degree in business, administration, procurement, or related field; MBA is an advantage.
• Minimum 7 years’ experience in procurement, logistics and Administration
• Proven competency in planning, organizing, and implementing operational activities.
• Demonstrated experience working with an international organization.
• Knowledge of U.S. Government procurement regulations and policies.
• Strong management skills with ability to mentor, coach, lead, develop and evaluate staff.
• Ability to work with a low level of supervision and as a part of a team when required.
• Demonstrated critical thinking, attention to detail, and organizational skills.
• Demonstrated leadership skills including a high level of professional maturity is required.
• Knowledge of the local, regional, and international sources of supply.
• Impeccable integrity.
• A demonstrated ability to meet deadlines.
• Excellent computer skills, Microsoft Suite (Windows Word Processing, Excel, Access, PowerPoint, Outlook, Teams).

Company Overview:

About Palladium  – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.

Equity, Diversity & Inclusion  – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.

Safeguarding  – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.