BRIM Finance and Operations Director, Malawi – (210000LT)
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development outcomes are accomplished through programs spanning sectors such as agriculture, livelihoods and food security, health, education, natural resource management, and emergency response. CRS has been working in Malawi since 1997 to strengthen local capacity and resilience.
As Finance and Operations Director for a large-scale USAID-funded project, you will be responsible for and serve as primary coordinator for all aspects of project finance, administration, compliance, and sub-award management. You will also provide leadership and management of operational functions including Human Resources (HR), Supply Chain Management (SCM), Administration, Information and Communication Technology, and Security and Audit. This position is contingent upon funding.
Roles and Key Responsibilities
- Work with the Chief of Party (COP) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance with donor requirements.
- In collaboration with the COP, design, develop and adapt policies, guidelines and criteria for the management of project finances and sub-grants in accordance with CRS standards and donor regulations.
- Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
- Provide technical assistance to staff and partners on administrative policies and procedures for finance and grants management, including advising partners on financial accounting, reporting, procurement, and other compliance practices associated with the program.
- Work closely with headquarters to ensure compliance and effective and proactive fiscal management.
- Contribute to project planning and delivery by providing input on needed investments in operations capacity – systems, processes and staffing – that meet CRS’ standards, donor requirements, and local regulations and support high-quality programming.
- Plan, integrate, coordinate, and monitor day-to-day project operations to ensure all support services are delivered with high-quality in an efficient manner. Address issues where operations support needs to be adapted for complex programming.
- Oversee and ensure compliance of procurement systems and operating procedures and organize procurement functions. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
- Ensure the highest level of transparency and integrity and prevent fraud along the procurement process. Conduct periodic risk assessment of the procurement process.
- Oversee HR processes and activities to ensure they meet latest agency, donor, and local legal requirements and standards, reflect best practices and foster diversity and gender equality.
- Collaborate with programming leads to ensure appropriate project expenditures in line with financial plans and proper stewardship of material sources. Anticipate, identify and address challenges that affect the proper stewardship, risk, and optimal utilization of program assets and resources (financial, human, and material).
- Effectively manage talent and supervise finance and operations staff. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
- Set and provide technical oversight of internal processes for approving expenses, monitoring spending, and making budget adjustments in line with operational and programmatic needs and with donor requirements.
- Oversee compliance with CRS and donor requirements and local laws and regulations through periodic systems checks, review and assessment of operational policies and procedures.
- Create and maintain the proper conditions for learning. Establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. Provide capacity strengthening guidance for project teams and partners, which includes cross-departmental learning.
Required languages – English
Travel – Must be willing and able to travel up to 15% in Malawi.
Knowledge, Skills and Abilities
- Excellent strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.
- Excellent relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
- Team leadership abilities with diverse/multi-disciplinary teams. Coaching/mentoring skills.
- Strong communications and presentation skills; able to develop tailored and persuasive messaging for varied audiences.
- Proactive, resourceful, solutions-oriented and results-oriented.
- 5 years of experience in financial planning and management, procurement, and operations management and developing and managing large budgets and sub-awards
- 3 years of experience in direct supervision of professional staff.
- In-depth knowledge of US government rules and regulations and experience with USAID contracts and acquisition mechanisms.
- Familiarity with Oracle or similar or financial management software highly preferred.
- Staff management experience and abilities that are conducive to a learning environment that reflects CRS’ commitment to diversity and gender equality.
- Knowledge of procurement and office administration/management issues.
- B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent). MBA or Master’s degree in related field with a focus on Accounting preferred. A professional certification in Accounting or a related field highly preferred.
- Minimum of five years experience in a similar position, preferably with an International NGO.
- Additional education may substitute for some experience
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Continuous Improvement & Innovation
- Builds Relationships
- Develops Talent
- Strategic Mindset
- Accountability & Stewardship
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Disclaimer : This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.
CRS’ talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm.
CRS is an Equal Opportunity Employer
: Catholic Relief Services
: Yes, 15 % of the Time
: Sep 27, 2021, 4:03:59 PM
To apply for this job please visit crs.taleo.net .