Program Manager

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NAME OF PROJECT: Malawi Education Reform Program Project (MERP)
DATE OF ISSUE:…. December 2021

1. Background

Malawi Government has received financing from the World Bank toward the cost of the Malawi Education Reform Program Project (MERP) and intends to apply part of the proceeds for consulting services.

2. Objective of the Assignment

The main objective of the assignment shall be to provide overall leadership, management and technical guidance to ensure the achievement of project objectives and delivery of project outputs.

3. Scope of Services

The Project Manager will head the MERP Project Facilitation team (PFT) and provide required technical and administrative support to guide the project activities and outputs and ensure effective management of project resources under the guidance and in close collaboration with the Program Implementation Coordinator/Director of Basic Education and close communication with the Ministry of Education,
Ministry of Finance and World Bank. The Project Manager is responsible for ensuring that all activities are carried out according to the provisions of the Loan agreement and Malawi legislation and regulations and according to the agreed project procedures, including and not limited to financial management, project budgeting, procurement, contract negotiations and management, and related
activities The primary duties of the Project Manager shall include:

a. Managing staff and overseeing the day-to-day activities of the PFT related to the management and
implementation of the Project

  • Report to the Program Implementation Coordinator and/or the Director of Basic Education on all project activities (technical and administrative).
  • Provide oversight to procurement, project monitoring and evaluation, financial management,
    progress and financial reporting, project communication and environmental and social project management leading staff of the PFT.

b. Supervise PFT staff in the performance of their respective duties and;

  • ensure the efficient functioning of the PFT staff.
  • ensure that clear working arrangements are established for collaborating with government
  • authorities on all management, financial, accounting and procurement matters.
  • Facilitate independent quarterly and annual performance appraisals for PFT staff with MoE

Human Resources Department.

c. Providing technical and management guidance to:

  • project component area managers and officers, identifying and addressing key issues, harmonizing
    technical objectives and approaches for the project implementation and
  • Coordinating office and all concerned Directorates and institutions in the execution of the project to ensure quality and timeliness of project work.

d. Preparing and monitoring:

  • annual Work Plans and budget of the overall project, based on proposed annual work plans and budgets, and adhere to approval processes (this will include liaising with the project coordinator, component managers and officers for timely preparation and implementation of TORs, procurement, monitoring, participation and training plans);
  • timely and quality project progress and implementation reports for submission to the Project Technical Committee, Local Education Group (LEG), MoE, and the World Bank including needed
    monthly, quarterly, semi-annual and annual status reports as well as other project related documents consistent with the Project Implementation Manual, World Bank guidelines and other project instruments.

e. Facilitating project activities including:

  • preparation of missions, bi-weekly meetings and monthly meetings with participating institutions
    and related reporting. supervising experts/contract institutions as required to undertake tasks of the project in accordance with annual workplan.
  • seeking necessary World Bank clearances for all project activities that require clearances prior to
    execution of the project activities.
  • maintaining records, with the support of other experts and component officers, on technical and
    financial aspects of project operation, including monitoring of project activities and their outcomes; as well as minutes, decisions and recommendations of meetings and workshops.
  • ensuring that all participating institutions comply with national and World Bank procurement,
    financial management, and environmental and social safeguards guidelines/ frameworks and
    supporting coordination of knowledge sharing and capacity development needs as needed.

f. Acting as Secretariat for the Mission, Technical Committees of the project.

  • provide suggestions on harmonizing strategies, policies and regulatory measures with a view to
    mainstreaming sustainable primary education plans and policies and improving coordination across basic education, including with development partners, and industry and private sector needs; promote the dissemination of the project to stakeholders, policy makers and the general public through media outreach relying on and enabling relevant communication in staff in participating institutions;
  • planning, organizing, implementing and reporting on Technical Committee and Implementation Team meetings.
  • ensuring effective liaison and maintain good communication with implementing institutions,
    development partners and other stakeholders including NGOs including maintaining regular
    update of the project website in collaboration with responsible officers especially ICT staff.

4. Reporting Requirements

The Project Manager shall report directly to and be guided by the Program Implementation Coordinator and/or the Director of Basic Education in MoE to ensure the project achieves its development goals and ensure cost effectiveness and sustainability.

5. Qualifications

The successful candidate for the assignment shall have the following attributes:


a. Master’s Degree in Strategic Management, Project Management, Economics or Development studies.

Specific professional experience

a. At least 5 year’s working experience in education sector with high level knowledge in policy development and a good understanding of the education sector in Malawi

b. A minimum of 5 year’s demonstrable experience in the management of complex projects at national or regional levels, while experience in working with World Bank projects is a distinct advantage.

c. Experience working with or in international and donor organizations with implementation of
participatory projects.

d. Proven written, analytical, presentation and reporting skills and demonstrated computing skills.

e. Good computer skills and proficient in the use of Microsoft Office (Excel, Word and PowerPoint, etc.);

f. Fluency in spoken and written English,

g. Familiarity with Malawi’s basic education and/or capacity development is essential.

h. Good multi-cultural and interpersonal skills with experience in networking with partners at all levels
(ministry, donors, private sector, NGOs and local community-based organizations);

i. Proactive problem solver, self-starter, and results-oriented.

j. Strong management skills including ability to provide strategic guidance, technical oversight, mentor staff, build strong teams, develop workplans, and manage budgets and project expenditures.

6. Duration of Assignment

The contract for Project Manager shall run in 1 year contracts for the whole 4-year period of the project, including 4 months’ probation period subject to confirmation of contract and renewed annually subject to satisfactory performance.

Remuneration shall be negotiable based on candidate’s qualifications, experience and the available budget.

7. Facilities to be Provided by the Client

The following shall be provided by the client: office space, furniture, and office equipment, communication, and internet facilities. For all field related assignments, the Project shall provide transport and costs and other expenses (per Diems etc.) related to the field work.

8. Location of Employment

The Procurement Specialist will be based at the MoE or any of its designated offices in Lilongwe but would be required to travel regularly to other relevant agencies where the MERP is implementing its activities.

9. Mode of Application

Interested Individuals meeting the stated requirements should submit their Expressions of interest including updated detailed curriculum vitae (CVs) and copies of professional certificates must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by Wednesday, 23rd December 2021 on or before 10:00 hours, local time.

The Chairperson, Internal Procurement and Disposal Committee (IPDC)

Ministry of Education-Headquarters Building

Capital Hill,

Private Bag 328, Lilongwe 3

Phone: +265 (0) 1 789 422


CC. The Deputy Director, Procurement and Disposal Unit

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