Warehouse Coordinator

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PSI Malawi is affiliated to Population Service International, a Washington DC based non-governmental and nonprofit making organization. PSI Malawi mission is to support low income and at-risk Malawians to lead healthier lives through the provision and promotion of quality products and services, in line with the Government of Malawi goals.

To accomplish its mission, PSI Malawi is inviting applications from suitably qualified candidates to fill the following vacant position;

Warehouse Coordinator-Lilongwe

Reporting to the Supply Chain Manager, the incumbent will be responsible for coordinating all warehousing processes including; item receipt, record keeping, stacking, monitoring inventory levels, spot checking, stock counting, handling fuel and reconciliations.

Specifically, he/she will be required to perform the following duties and responsibilities;

  • Prepare and submit a monthly stock update for review highlighting expiry dates and slow movers
  • Coordinate all the warehousing activities for main warehouse including weekly spot checks and monthly stock counts
  • Arrange stock transfers to regional and field warehouses at the right time to avoid stock outs
  • Prepare and submit an aggregated stock summary for all warehouses for review at the end of each month
  • Replenish, record keep and disburse fuel in smartcards and prepare a fuel reconciliation summary at the end of each month
  • Ensure that QBE balances for CTL match with physical stock taken at the end of each month
  • Prepare and submit a warehouse space charge sheet at the end of each month
  • Orient staff, assess their performance and provide feedback through midyear and year end appraisals
  • Ensure that all warehouse documents are completed and archived properly on a daily basis
  • Prepare and submit a supply plan report for review on a monthly basis
  • Receive and transfer inventory in QBE immediately after every stock movement
  • Ensure that all subordinates keep their stock records up to date by close of business every day
  • Ensure that all subordinates utilize their leave days within the contract period before they are forfeited
  • Monitoring expiry dates for stock items ensuring that nothing gets expired in the warehouse
  • Ensure that inventory is stored as per storage guidelines stipulated in the inventory manual
  • Ensure that batch numbers are properly recorded in the warehouse

Qualification, Knowledge, Ability and Skills

  • Applicants must have a degree in Logistics and Supply Chain Management or Procurement or any other related field with at least 5 years’ experience in Inventory Management
  • Computer skills in Microsoft excel is a must
  • Must have worked in a busy warehouse using a web-based stock management system
  • Should have experience in handling health commodities and medical supplies
  • Willingness to work odd hours
  • Be a team player and of sober habits
  • Ability to understand different donor requirements
  • Good oral and written communication skills
  • Be emotionally intelligent and have the ability to interact with a diverse set of program teams

Mode of Application

Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae with names and contact details of at least three traceable referees by  7 th  December, 2021 , to:

The Head of Human Resources,
PSI Malawi,
P.O. Box 30132,
through:  [email protected]  with the job title as a subject line .

PSI Malawi is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of  religion,  color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity or expression, pregnancy or related medical conditions. PSI maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors or anyone associated with the delivery of our programs and services, and takes seriously all complaints of misconduct brought to our attention.

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