Trócaire works in partnership with local organisations in developing countries, and with people in Ireland, to tackle the root causes of poverty and injustice. Together, we create positive and lasting change.
Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East.
We have 5 Goals: Defend Human Rights; Achieve Climate & Environmental Justice; Ensure Women & Girls’ Protection, Voice & Influence; and Mobilise the Public on the island of Ireland to achieve Global Justice.
Our work is rooted in Catholic Social Teaching and in our values of Solidarity, Courage, Participation, Perseverance and Accountability.
In Malawi and Zimbabwe Trócaire is working with 39 local partners to bring about positive and lasting changes around women’s empowerment and gender-based violence, governance and human rights, resource rights, and humanitarian response. The programmes are funded by a variety of donors including Irish Aid, EU, SIDA, the UK Government and the Scottish Government, among others.
For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.
Reporting to the Zimbabwe Country Director with close coordination and input from the Malawi Country Director, this is a specified purpose contract and can be based in any Trócaire office.
Safeguarding Pro-gramme Participants Policy: Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organi-sational representatives.
Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Poli-cies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employ-ment will be subject to pre employment checks including satisfactory references and appropriate screening (e.g. police/garda vetting, counter terrorism and anti-trafficking). Trócaire also partici-pates in the InterAgency Misconduct Disclosure Scheme and all employees will be subject to this as part of contract of employment.
Key Duties & Responsibilities
• Increase and broaden the institutional funding base of Trócaire’s country programmes in Malawi and Zimbabwe in line with the organisational and country specific institutional funding strategy.
• Coordinate and manage all components of the proposal development process, ensuring a high quality and timely submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plans.
• Support the programme teams in the development of well-designed projects and programmes for submission to insti-tutional donors, consistent with Trócaire’s Organisational and Country Strategic Plans.
• Provide over-sight and support to programme staff in the management and compliance of all institutional funding grants and potential commercial contracts in Malawi and Zimbabwe.
• Position Trócaire as potential partner (sub and lead) for commercial contracting in both countries.
• Build the capacity of Trócaire’s programme staff and partners to manage existing and future institutional funding grants/contracts.In particular, this role will involve the following components:
Business Development & Programme Growth (80%)
In close coordination with the Global Partnerships and Funding Unit (GPFU) staff in Trócaire HQ:
• Pre-Positioning: Identify relevant upcoming funding opportunities, track grant forecasts, and using advance intelli-gence gathering prepare recommendations based on specific bid/no bid decision criteria. Identify potential partners; manage pre-solicitation proposal preparations; participate in pre-design meetings; draft sections of the proposal in ad-vance of the solicitation; coordinate and facilitate design workshops; and support field teams to collect relevant country and technical information that informs design.
• Proposal Preparation and Coordination: Lead the coordination and development of proposals from initial devel-opment to grant submission. Manage partners’ inputs to the cost application; provide technical input to the finance team to support the completion of the cost application in alignment with the technical programme design. Manage the proposal review process and budget alignment and compliance with donor guidelines; build effective working rela-tionships with partners on proposal bids; support the management of consultants recruited to support proposal devel-opment; support the recruitment process to ensure identification and inclusion of qualified key personnel in proposals.
• Post Submission: Manage and or/support post submission and lessons learned processes contributing to shared learning. Engage in the Teams’ development of best practice and evidenced base approaches utilised in proposals.
• External Engagement and Networking: Identify international and local partners for future opportunities; arrange meetings and calls with partners; conduct potential partner outreach and follow up with subject matter experts for or-ganizing meeting; support technical advisors to develop organizational capability statements in coordination with the GPFU/Programme team.
• Lead the review and implementation of Trócaire’s country institutional funding strategy, in line with country programme needs and institutional funding landscape and opportunities.
Grants Management & Compliance (20%)
• Keep up to date with donor regulations, relating to all current grants and commercial contracts, and communicate rele-vant changes to staff, ensuring links with HQ in terms of global donor strategies and updates on regulations.
• Support programme staff to manage grant agreements/contracts for all institutional grants and commercial contracts including adherence to supply chain and financial management policies and procedures, fraud etc. Keep relevant HQ staff informed about the progress of grant agreements/ contracts through the programme cycle.
• Develop appropriate procedures, tools and operational systems to support partners in adherence to Trócaire and do-nor /contract compliance requirements, including adherence to Trócaire’s minimum requirements.
• In coordination with programme / finance staff, monitoring and ensure compliance of programs with donor rules and requirements incl. financial tracking and reporting/amendments for all grants/contracts
• Advise and support programme teams on building the capacities of partners to handle contractual compliance issues, including project audit and verification requirements.
• Support programme staff, and take responsibility for as the need arises, in preparing high quality reports for submis-sion to donors in a timely manner. This will involve close liaison and joint working with institutional funding staff in HQ.
• Support the organisation and follow-up of grant inception meetings, grant review meetings, and grant close out meet-ings.
• Ensure that all information relating to proposals and donor compliance is stored on Trócaire’s information manage-ment system (Salesforce). Work with the GPFU staff in Trócaire’s HQ, as well as the finance and programmes staff in country to ensure Salesforce and Agresso funding figures reconcile.
• Provide training and tools for Trócaire staff and partners entering into new institutional donor contracts, including com-pliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
• With the FAM, advise and support programme teams and partners on how to comply with donor specific audit and expenditure verification requirements.
Behavioural Competencies in Line with Trócaire’s Competency Framework
• Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
• Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and trans-parently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
• Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organi-sation and, in solidarity, maintains positive relationships built on trust and respect.
• Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’s reputation in the use of resources.
• Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
• Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
• Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to differ-ent ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the or-ganisation.
(E) Qualification • Third level qualification in Development, Humanitarian, Business Administration or related field of study
(E) Experience • Minimum of 3-5 years’ experience working in overseas development and the humanitarian sector
• Experience of proposal and report writing for major international donors including Irish Aid, EU, SIDA, the UK Government, the Scottish Government, USAID and other relevant institu-tional donors and trusts/foundations.
• Proven record of accomplishment of securing institutional funding from successful grant ap-plications and commercial contracts, incl. in consortia.
• Experience of managing grants financed by the donors such as: Irish Aid, EU, SIDA, the UK Government and the Scottish Government, other European Governments, UN, US Govern-ment funding (USAID, State Depts.), and other relevant institutional donors and trusts/foundations.
• Project cycle management using results frameworks and/ or logical frameworks.
• Working with civil society partner organisations.
• Training/capacity building in a multi-cultural environment
(E) Skills • Keen interest and excitement in business development, entrepreneurial interests, willing-ness to learn, ambition to take on positions of increasing responsibility.
• In depth knowledge of managing grants and contractual requirements of institutional donors.
• Proven strategic thinking and planning skills, including ability to think creatively, analyse and be innovative, set priorities, manage work plans and evaluate progress.
• Experience working with civil society partners and good understanding of partnership ap-proach.
• Critical thinking on emergency response, women, climate change & resilience
• Detail-oriented, flexible, and able to handle multiple concurrent tasks
• Able to work independently as well as part of a team
• Able to quick build cross cultural relationships with teams and partners
• Highly developed relationship, negotiation and interpersonal skills.
• Technical background in Agriculture and Livelihoods, Resilience, Protection GBV, Mental Health and Psychosocial Support); WASH, Cash/Voucher programming and M&E highly preferred.
• Excellent facilitation & capacity building skills and experience of applying them when work-ing with individual partners or groups of partners.
• Excellent written, oral and presentational communications skills.
• Computer literacy skills in word, excel and internet/email.
• Fluency in English.
(E) Qualities • Dynamic, willing to take initiative and able to manage multiple priorities.
• A team player but also willing and able to work with minimal supervision.
• Capacity to be flexible and adaptable to changing contexts and priorities.
• Deep commitment to social justice.
• Ability to travel internationally at short notice, to work under pressure and to meet deadlines.
• Patient and pays high degree of attention to detail.
• Understanding of, and empathy with, the role of the Catholic Church in development.
(E) Other • Cross cultural communication skills.