Programme Officer

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Duty Station: Salima, Malawi

Closing Date: 10 May 2021 (5pm, Lilongwe time)

Duration: One year (*)

Post Type: Service Contract

Please note that this vacancy is open to Internal/External candidates.

*No expectancy of renewal in accordance with UNDP Service Contract Guidelines.


Organizational Setting


The Position:

The Field Programme Officer is responsible for the development and implementation of effective programme and project strategies aimed at meeting the deliverables set out in the Country Programme Plan and UN Cooperation Framework in the Salima districts.  The Field Programme Offices will be based in Salima respectively and report directly to Adolescent and Youth Officer in Lilongwe.  The Field Programme Officer will also work closely with other thematic units of UNFPA Malawi Country Office including the Sexual and Reproductive Health team and Gender team.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Field Programme Officer substantively contributes to the effective management of UNFPA activities in Salima district with a strong focus on sexual reproductive health and rights, especially for youths and adolescents. S/He analyses and assesses relevant health, demographic, social and economic trends in the districts and provides substantive inputs to project formulation, implementation, monitoring and evaluation, including joint programming initiatives. The Field Programme Officer facilitates the delivery of UNFPA’s projects and programmes, especially by closely monitoring and reporting results achieved during implementation and take necessary actions to ensure smooth and effective implementation of the projects/programmes at the district level. S/He ensures and guides the appropriate application of systems and procedures and develops enhancements if necessary.

The Field Programme Officer establishes and maintains collaborative relationships with counterparts in government, multi-lateral and bi-lateral donor agencies and NGOs and civil society to address emerging issues related to the projects/programmes involved. Where needed, S/He also facilitates the work of consultants, advisors and experts to support project/programme implementation. S/He is expected to effectively influence counterparts from diverse backgrounds to jointly contribute to achieving UNFPA’s mandate. The Field Programme Officer also works to ensure transparent, efficient, and proper utilisation of funds by the  implementing partners.


Organizational Setting



Master’s Degree in political sciences, social policy, public health, business administration, international relations or other related fields.

In lieu of a master’s degree, a Bachelor degree with 8 years of experience will be considered.

Knowledge and Experience:

  • At least four years of field based programme management experience is required in the field of development activities, preferably in programme/project management.
  • Working experience in the fields of sexual and reproductive health and rights is required.
  • Additionally, working experience in the fields of adolescents/youth and/or gender is highly desirable.
  • Working experience in data collection/analysis, as well as monitoring and evaluation is desirable.
  • Excellent interpersonal, communication, negotiation, and managerial skills required. Self-starter, proactive, passion for the issues.
  • Excellent written and oral communications and editing skills in English.


Fluency in written and oral English is required.  Fluency in a local language is an advantage.


Main Tasks & Responsibilities


You would be responsible for:

A. Programme Management

  • In collaboration with Government counterparts, NGOs and other partners, contribute substantively to the formulation and design of the country programme, projects and the Annual Work Plans (AWPs) for the district in line with Government priorities and according to UNFPA programme policies and procedures. Ensure quality of programme/project design incorporating lessons learned, newly developed policies and best practices and establishing appropriate execution and monitoring mechanisms and systems.
  • Prepare district level AWPs and associated detailed budgets in close liaison with the programme officers in Lilongwe and in collaboration with the implementing partners, to ensure endorsement and approval by the Country Office. Closely follow implementation of the AWPs and budgets and suggest or take necessary actions to ensure smooth implementation.
  • Liaise with each implementing partner/stakeholder group to coordinate programme/project activities to ensure that the activities in each results area are implemented in accordance with the programme document and in an integrated manner.
  • Expedite and coordinate programme implementation establishing collaborative relationships with executing agencies, experts, government counterparts, NGO’s and other stakeholders facilitating timely and efficient delivery of programme inputs and addressing training needs of programme personnel.
  • Maintain close relationship with key stakeholders (state and non-state) and ensure adequate information flow strictly following rules and policies of UNFPA. Organize and facilitate stakeholder consultations and programme/project review meetings as required.
  • Plan and coordinate activities with the implementing agencies for programme visibility according to the guidelines of UNFPA and other donors. Plan and arrange regular coordination meetings between partners.
  • Analyse and report on project and programme progress in terms of achieving results, using existing monitoring and evaluation tools and introducing new mechanisms and systems including surveys and other data collection methods; identify constraints and resource deficiencies and recommend corrective action.  Monitor programme expenditures and disbursements to ensure delivery is in line with approved programme budgets and to realise targeted delivery levels.
  • Conduct regular and frequent field visits as required to verify programme activities relative to stated targets. Ensure appropriate monitoring reports (technical and financial) for submission to UNFPA according to timelines agreed, and fully supported by required data and evidence.
  • Help create and document knowledge about current and emerging trends and issues, by analysing strategies, approaches and ongoing experience for lessons learned, best practices, and share with management for use in knowledge sharing and planning future strategies.
  • Undertake closing out activities for the programme and projects which include final financial and technical reports, and the handing over of documents as necessary. Facilitate programme monitoring, evaluation and other learning exercises at the district level.

B. Technical Expertise/Management:

  • Analyse and interpret the political, social and economic environment relevant to sexual and reproductive health, youth, and gender and identify opportunities for UNFPA assistance and intervention at the district level.
  • Provide technical support to the relevant authorities and implementing partners. Facilitate troubleshooting options with the relevant entities to remove any bottlenecks that might arise during programme implementation. Identify gaps in implementing the program quality and propose solutions to address them.
  • Participate in relevant district fora, enhancing UNFPA mandate on sexual and reproductive health, youth, and/or gender and work to ensure that technical issues are incorporated in development plans and frameworks at the district level.
  • Ensure increased availability and use of technical information to improve data collection, analysis, and use; with special attention to recent developments in analysis of data from censuses, surveys, statistics, etc.   Ensure timely and accurate data collection, consolidation and reporting, including contribution to ensure timely submission of quality donor reports.
  • Create substantive knowledge on issues relating to the programme delivery in the assigned districts, assess technical assistance needs on the ground and advise on the suitability of programmes and related interventions to meet these needs.
  • Act as focal point of the programme for the organization of any media and communication activities related to the programme in the assigned districts.

C. Advocacy and Resource Mobilisation

  • Assist advocacy and resource mobilisation efforts of Country Office by preparing relevant documentation (i.e. project summaries, conference papers, speeches, donor profiles, and participating in donor meetings and public information events).
  • Develop factsheets, briefing materials, info graphics, and presentations for public information, advocacy and resource mobilisation purposes.
  • Prepare project proposals and share information about UNFPA tools for co-financing and funding.
  • Build strong technical and programme multi-sectoral partnerships for advocacy for ICPD agenda through national institutions, networks, alliances and coalitions.  Monitor and keep updates on existing and potential partnerships. Follow through and ensure that recommendations and action points agreed to are addressed.

D. Funds Management

  • Prepare and manage relevant budgets.
  • Monitor expenditures to ensure delivery is in line with approved budgets and to realise targeted delivery levels.
  • Ensure the timely and accurate reporting of financial information.
  • Raise requisitions for relevant travels and procurement under the e-procurement module in Atlas.
  • Monitor/ follow up the procurement of goods and services for the programme and ensure execution according to UNFPA established rules and guidelines.
  • Manage assets that have been procured by the UNFPA and supplied to the implementing partners; ensuring that they are put to proper use (Form C).

Carry out any other duties as may be reasonably required by UNFPA leadership.


Required Competencies


  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing diversity in all its forms
  • Embracing change

Core Competencies:

  • Achieving Results
  • Being Accountable
  • Developing and Applying Professional Expertise/Business Acumen
  • Thinking analytically and Strategically
  • Working in Teams/Managing Ourselves and our Relationships
  • Communicating for Impact

Functional Competencies:

  • Advocacy/ Advancing a policy-oriented agenda,
  • Leveraging the resources of national governments and partners/ building strategic alliances and partnerships,
  • Delivering results-based programmes,
  • Internal and external communication and advocacy for results mobilisation.


UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary plus annual leave, health insurance and other benefits.



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UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at Please print out the Guide for your reference during the registration and application process.


There is no application, processing or other fee at any stage of the application process.  UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

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