Monitoring and Evaluation (M&E) Officer

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This position is designated as a Non-Rotational PostPost Category : International Professional (IP)

Contract Type : Fixed-Term Appointment (FTA)

Contract Duration : One Year (extension subject to funding availability)

Vacancy End Date : 30 April 2021
5:00 p.m. (USA/New York time)

Background Information
The M&E Officer is located in UNFPA Malawi Country Office (CO) based in Lilongwe, Malawi. The M&E Officer will operate under Deputy Representative’s overall supervision and under the guidance of Technical Advisor – Adolescent/Youth Sexual and Reproductive Health and Rights to support effective implementation of the ‘Action for Teen Mothers and Adolescent Girls in Central Region programme funded by Korea International Cooperation Agency (KOICA).

The M&E Officer will work closely with other programme and operations officers so as to help ensure efficient, effective, and timely delivery of UNFPA Malawi’s country programme results. More specifically, the M&E Officer is responsible for establishing and maintaining a practical system for monitoring and evaluation of the ‘Action for Teen Mothers and Adolescent Girls in Central Region’ Programme. The M&E Officer will work in an integrated manner with the programme and technical staff in UNFPA and partner organizations to ensure the use of results-based indicators, project data collection and analysis to inform programming and readjustment processes.

The M&E Officer will play a critical role in UNFPA’s on-going efforts to achieve transformative results with three zeros in Malawi, namely: Zero preventable maternal deaths, zero unmet needs of family planning and zero gender based violence including child marriages, particularly by ensuring better integrated and coordinated programme delivery.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA Malawi Country Office is committed to deliver results outlined in the 8th Country Programme that started from 2019 and lasts till 2023, with clear outcomes in the areas of:

Sexual and reproductive health/rights
Adolescents and youth
Gender equality and women’s empowerment
Population dynamics.
UNFPA Malawi is also a part of the United Nations Country Team and operates under United Nations Sustainable Development Cooperation Framework (UNSDCF) 2019-2023, fully embracing the UN development system reforms and stepping up its system wide support for the Government of Malawi.


Main Tasks & Responsibilities
Under the overall supervision of the Deputy Representative and overall guidance of Technical Adviser Adolescent/Youth SRHR and in coordination with the UNFPA Malawi Country Office team members, the M&E Officer will be responsible for ensuring that results-based monitoring and evaluation plans are developed, implemented, and results acted upon within the project implementation framework.

More specifically, the M&E Officer will perform the following duties:

Play a leadership role with the project team in developing and implementing monitoring and evaluation plans and leading on reporting on project actions and results according to the project document results framework.
Manage collaborative relationships with KOICA, government institutions, UN agencies and civil society in Malawi so as to support and ensure effective and efficient implementation, monitoring, reporting and evaluation of the KOICA funded programme.
Provide technical expertise in assisting the Resident Representative and the Deputy Representative in leading the Programme team’s programme delivery and performance/results management. Establish and/or maintain appropriate monitoring and evaluation as well as data collection, analysis and dissemination mechanisms, systems and tools such as dashboard and ensure their application by the UNFPA Country Office staff and implementing partners.
Provide technical support for the monitoring and evaluation activities of UNFPA Country Office and participate in country level processes such as the annual work planning, Country Office annual reporting, office management planning, and the development of the UNSCDF joint annual work plans as may be directed by the Deputy Representative.
Facilitate and coordinate with the Country Office staff, implementing partners’ M&E counterparts and the UN Country Team’s M&E coordination structures to strengthen results-based programme management and facilitate timely, efficient and effective monitoring and reporting of the implementation of UNFPA Country Programme.
Assist the Country Office in the development of monitoring and evaluation plans to track the achievement of results in the annual work-plans; and support the coordination of its implementation by ensuring the use of results-based indicators and facilitating and supporting data collection and analysis for evaluation.
Monitor, in collaboration with UNFPA Programme Offices, programme expenditures and disbursements to ensure that delivery is in line with approved programme budgets and to realise targeted delivery levels. Monitor the overall utilisation of programme resources and financial performance of the Implementing Partners with the view to determining cost effectiveness. Ensure the timely and accurate reporting of financial information.
Analyze data needs and initiate/coordinate programmatic and operational research activities funded by UNFPA for purposes of improving programme delivery; keep track and monitor the implementation of all studies and surveys supported by UNFPA.
Participate in the monitoring and evaluation technical working groups at national level to ensure that reproductive health; gender, youth/adolescents and population issues are taken forward in the planning and monitoring processes
Contribute to the development and adaptation of tools and guidance as well as training materials and manuals in monitoring and evaluation and support their use for capacity development of partner institutions and UNFPA staff in the country.
Support the development and utilisation of project indicators and indicator databases. Analyse, advise and report on programme progress in terms of achieving results, using existing monitoring and evaluation tools and introducing new mechanisms and systems; identify constraints and resource deficiencies and recommends corrective action; identify and communicate best practices, advising on these being documented and disseminated.
Develop plans for programme reviews and evaluations as well as participate in programme review meetings. Ensure that programme progress and analysis reports are prepared and submitted in a timely manner and in line with required quality standards. Support the preparation of annual reviews, mid-term reviews, and end-of-programme evaluations.
Coordinate and participate in regular scheduled field monitoring visits of the country programme. Submit progress reports and field visit reports in a timely manner and in line with required quality standards.
Support organizing or coordinating meetings, workshops and training to ensure smooth delivery of programme results.
Collect and analyze information/data in the subject areas and drafts analytical reports, project documents, funding proposals and donor reports.
Assist in improving existing processes and products in programme delivery.
Perform any other duties required to ensure efficient and effective implementation of UNFPA Country Programme.

Qualifications and Experience

Advanced university degree in a relevant discipline including public health, development studies, demography, international relations, business management, sociology, public administration or social science fields is required.
Knowledge and Experience:

Minimum of 5 years of experience in the fields of programme management, development cooperation or public health is required, which includes at least 2 years of experience in the field of monitoring and evaluation of development programmes/projects.
Working experience in developing results-based M&E frameworks, mechanisms and tools is desirable.
Prior experience in working in developing countries is desirable.
A good understanding of the UN system in general, and especially UNFPA mandate, policies and operations, is desirable.
Prior experience of work in Malawi in the relevant fields of UNFPA mandate, including sexual & reproductive health and rights, youth/adolescents, and gender is an asset.
Demonstrated analytical, planning, and negotiation skills are required.
Demonstrated excellent communication skills, in terms of both written and oral, are required.

Fluency in written and spoken English and Korean is required.
Computer Skills:

Proficiency in current office software applications.

Required Competencies

Integrity/Commitment to mandate
Knowledge sharing/Continuous learning
Valuing diversity
Core Competencies:

Results-based programme development and management
Innovation and marketing of new approaches
Leveraging the resources of national governments and partners/Building strategic alliances and partners
Advocacy/Advancing a policy oriented agenda
Resource mobilization
Empowerment/Developing people/Performance management
Working in teams
Communicating information and ideas
Conflict and self-management
Functional Competencies:

Results-based programme development and management.
Innovation and marketing of new approaches.
Leveraging the resources of national governments and partners/Building strategic alliances and partners.
Advocacy/Advancing a policy oriented agenda
Resource mobilization.

UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life.

We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.


Compensation and Benefits
This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.


Warning to Applicants:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline

Notice to Applicants:

In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment.

Exceptions to this rule are very limited and can be made only for:

Stateless persons
Newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently.
Acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category.
Staff members appointed under a temporary appointment.
Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.

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