Job Description
Group Administrator – 1 post based in Blantyre (initial 8 months contract with the possibility of renewal)
Job Summary
The incumbent will be responsible for administrative duties for the Pediatrics group and project management support for all projects hosted within the Maternal Health group.
Responsibilities
DUTIES AND RESPONSIBILITIES
1. General Administrative Duties
? Act as first point of contact for the Group, with both outward and inward facing duties.
? Liaise with all MLW departments and other Groups including Director’s office and governance functions.
? Provide administrative support for the Group, particularly supporting the Group Head’s diary and professional administration.
? Offer administration advice for other individual PIs / academicians within the group.
? Support communication and cohesion within the group across cadres and across projects, particularly for those working flexibly or from home.
? Organize/arrange group related meetings and events diary, and organize and facilitate workshops, retreats or training events when needed.
? Lead organization of meetings, including diary bookings, room preparation and projection, e-communications and teleconferencing, agenda preparation, minute taking and following up on action points.
? Maintain filing system and group records and reports, and draft or contribute to reports as requested.
? Arrange and coordinate local and international travel logistics for the Group Head and provide travel / transport support to group members as requested.
2. Operations (Finances, Property, HR)
? To ensure that a database of staff files in the group is kept up-to-date including the monitoring of staff leave, contract periods, holiday, line management structures, grant salaries, positions and disciplinary issues.
? Support recruitment by the Group following best practice and MLW HR guidelines and policies.
? Ensure that funds for the groups research (petty cash) are accounted for and replenished according to MLW Financial procedures.
? Ensure that there are no stock outs of group materials, in liaison with procurement and investigators on each project.
? Ensure that transactions are initiated and tracked through the usage of Serenic System.
Requirements
Personal Specifications
• Excellent interpersonal and communication skills, including a proven ability to establish and maintain effective working relationships with individuals from different cultural and ethnic backgrounds.
• Good organisational and problem-solving skills, with an ability to identify and resolve issues and prioritise workloads working with minimal supervision.
Remuneration and Benefits
MLW offers an attractive remuneration package which includes a competitive salary package commensurate with the position, a medical aid scheme, 24 hours insurance cover, pension scheme, gratuity benefits redeemable once every year, among others.
MLW also offers opportunities such as scholarships, upgrading and training opportunities to employees. These are based on successful on job performance and other set criteria.
MLW recognizes its responsibility in safeguarding and protecting communities, research participants and patients. Please note that successful candidates will be requested to undergo a safeguarding check prior to appointment and at regular time points during employment.
Suitably qualified candidates should forward their applications with copies of relevant certificates, 3 contactable referees and a detailed CV to this email [email protected]. Please indicate the position title as the heading of your email. Hand-delivered applications will not be processed.
The Human Resource Manager
Malawi Liverpool Wellcome Programme
P.O. Box 30096
Chichiri
Blantyre 3
To arrive no later than the 23rd February 2023 only short-listed candidates will be acknowledged.
To apply for this job please visit www.mlw.mw .
