Finance and Operations Manager – SPRID Malawi

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Position:   Finance and Operations Manager – SPRID Malawi
Location: Lilongwe, Malawi
Job Id:   473
# of Openings:   1
Finance and Operations Manager
DI is seeking to hire a  Finance and Operations Manager  for an anticipated five-year  Strengthening Parliament’s Role in Malawi’s Development (SPRID)  in Malawi funded by USAID. SPRID will contribute to Malawi’s democratic governance by supporting the Parliament of Malawi to better fulfill its legislative, oversight and representative functions. The goal of the activity is to support the effectiveness and independence of Parliament by providing technical support to selected constitutional and standing committees, coordination between parliament and statutory oversight institutions around public integrity issues, and CSOs and media’s demand for accountability. The activity looks at both the technical capacity as well as the political incentives of Members of Parliament and staff to support a more robust legislative process, and more rigorous oversight. To maximize Parliament’s influence, the activity will leverage partnerships with oversight institutions and civil society and media to build coalitions for reforms that are responsive to the public interest. USAID released an  RFI  in April and we encourage applicants to read it.  This will be a full-time position based in Lilongwe, Malawi. This position is open to Malawian citizens and will be contingent on award and funding . The anticipated award start date is estimated to be in February 2022.
The Finance and Operations Manager will manage all finance and administration for the project and ensure all financial transactions are properly documented and performed in full compliance with DI and USAID accounting regulations, US federal procurement regulations, and generally accepted accounting principles. They will report to the Chief of Party.
Essential Job Duties:
The position’s  responsibilities  will include:
  • Manage all internal financial processes and maintain financial records, including tracking, reviewing, and processing revenue received and coding expenditures;
  • Continually evaluate and develop internal policies related to financial management;
  • Manage information and submissions related to organizational insurance policies;
  • Manage and audit information related to federal, state and local tax filings and business registrations;
  • Serve as the administrative contact and liaison with outsourced vendors;
  • Administer contracting process with all vendors to ensure execution of contracts and timely payment of invoices;
  • Serve as administrative contact and liaison with the organization’s human resource-related matters;
  • Serve as security point of contact, in coordination with security firm and DI headquarters;
  • Oversee associate professional development and other employee-driven culture aspect;
  • Act as a change agent in building community and culture at the organization by facilitating process implementation, reinforcing the organization’s mission and values, and enhancing day-to-day work morale and productivity;
  • Manage all aspects of office infrastructure and operations including office space leases and maintenance, supplies and materials, and technology;
  • Supervise staff.
  • Bachelor’s degree, preferably in Accounting/Finance/Business Administration or a related field; Master’s degree preferred; 10 years of relevant experience with a Master’s degree or 12 years of relevant experience with a Bachelor’s degree;
  • Minimum of 5 years of experience with USAID compliance and reporting requirements as well as a thorough understanding of the USAID regulatory environment;
  • Supervisory experience required;
  • A strong understanding of managing finance and accounting, human resources, operations, logistics in Malawi;
  • Knowledge and experience with Malawian tax and personnel regulations and practices;
  • Experience managing a team;
  • Ability to work well within a fast-paced environment with minimal supervision;
  • Professional fluency in English is required;
  • This position is open to Malawian citizens.
  • This position reports to the Chief of Party.
Application Process:
Interested applicants should submit a cover letter and CV. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. DI will only contact candidates of interest.
About the Organization
DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 70+ countries.
DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.

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