Finance Associate – Surge Capacity Support SSA6

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Job Title:  Finance Associate – Surge Capacity Support

No. Position/s:  1 (One)

VA No.: 146122

Date of Issue:     8th December 2021          Deadline:  21st December 2021

Type of Contract:  Special Service Agreement – SSA6

Unit / Division:  UN World Food Programme Malawi Country Office

Duty Station:  Lilongwe, Malawi

Duration:  8 Months



The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives,  delivering food assistance in emergencies  and  working with communities to improve nutrition and build resilience . As the international community has committed to  end hunger, achieve food security and improved nutrition by 2030 one in nine people worldwide still do not have enough to eat . Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to  combat hunger , for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in  efforts to prevent the use of hunger as a weapon of war  and conflict, WFP was awarded the  Nobel Peace Prize in 2020 .

Malawi is a small landlocked country in Southern Africa. With a population expanding rapidly at 3 percent per year and the majority of livelihoods dependent on agriculture, the population is highly vulnerable to the effects of climate-related disasters. Poverty is experienced by most rural families, with those headed by women suffering the most. Relying on small parcels of densely cultivated land for their livelihoods, rural Malawians are highly affected by climate change. Episodes of drought as well as severe flooding are increasing in frequency, intensity and unpredictability, giving the most vulnerable households inadequate time to recover.

Malawi’s challenges are also compounded by high rates of HIV infection (at 9.6 percent), low primary school completion rate (at 51 percent) and chronic under-nutrition (at 37 percent for children under 5). WFP continues to partner with the government, other UN agencies, NGOs, civil society and the private sector to achieve the Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), addressing structural drivers of hunger wherever possible.


Education:     Professional Level II of Association of Chartered Certified Accountants (ACCA)

or University Degree in areas related to Finance, Accounting and Business Management

Experience:     Minimum of five (5) years of relevant professional work experience in Finance, Accounting, and Business Management

Language:  Fluency in written and spoken English

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Road to Green Dash Board – Clearing of all cash receivables and payables in WINGS- SAP by running outstanding balances reports, monitor and following up with relevant staff and spending units.
  2. Booking JVs for both Staff and Vendor payables / receivables then follow up to clear the items once posted
  3. Prepare payments for WFP CiTI Bank US$ Account and Local payments for WFP local Bank Accounts.
  4. Monitoring the Monthly Minimum Closure Dashboard Report for all open items and co-ordinate with Spending Units to ensure GRNs are raised according to the cut off in line with IPSAS guidelines.
  5. Support Cash Based Tranfers (CBT) transaction – Assist in Technical and Finance Evaluation for CBT-FSPs, Macro Finance Assessment (MAFA), Micro Finance Assessment (MIFA) attending Finance CBT-Cash Working Group meetings.
  6. Perform the duties of a Petty Cashier, receiving and reviewing cash requests, disbursing if they meet the requirements and timely replenishment of petty cash
  7. Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.


Under the supervision of the Finance Officer, the Finance Associate, will provide finance, accounting, budget and support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and informed decision-making.



  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.


  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.


  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.


  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.


  • Good analytical skills and attention to details.
  • Good communication skills – both written and oral in English
  • Ability to work in a team, and establish working relations with people of different nationalities and cultural backgrounds
  • Flexibility in accepting work assignments outside normal expectations
  • Ability to work under pressure and tight deadlines
  • Good organizations skills.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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