Programme Analyst-NPSA9

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Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Government of Malawi (GoM) recognizes the need to support private sector development, entrepreneurship and inclusive business, as affirmed in its 2017-2022 Malawi Growth and Development Strategy (MGDS) III, the country’s overarching medium-term strategy designed to attain Malawi’s long term aspirations of poverty reduction. The MGDS III aims to accelerate the country’s transition to a productive, competitive and resilient nation that also integrates the Sustainable Development Goals (SDGs). Achievement of this objective requires a dynamic, diverse and innovative private sector and vibrant entrepreneurship culture.
UNDP Malawi focuses on entrepreneurship development, especially of youth, to contribute to the sustainable economic development of the country by tackling poverty, delivering social and environmental dividends aligned to Agenda 2030, and by equipping them with knowledge, technology and skills to achieve and accelerate the positive impact potentials of their business ideas.
With financial support from the European Union, UNDP Malawi is implementing a component on Entrepreneurship and Access to Finance (a six-year effort), which is integral part to the UNDP Private Sector Development Programme (PSDP) and part of the EU apex programme, Zantchito Skills for Jobs programme. The objective of this component is to promote entrepreneurial culture, sustainable enterprise creation and decent, formal jobs.
The component aims to support 3,800 entrepreneurs in the creation of new entrepreneurship ventures and in the formalization of existing ventures with direct and indirect job creation in excess of 7,600. An increase in revenue by 80% and access to external finance for most of the participants into the programme remains a key objective together with the creation of new financing instruments uniquely and innovatively developed by the financial institutions affiliated to the initiative.
Under the guidance and direct supervision of the Programme Coordinator (Inclusive/Green Business), the Programme Analyst  is responsible for supporting the overall implementation, the financial and administrative operations of the Zantchito Entrepreneurship and Access to Finance component of the PSDP. The Officer will provide support for the financial transactions and management of the project, in compliance with UNDP rules and regulations. The Officer will undertake transactions in the web-based system Atlas, maintain update of financial and administrative records, setup appropriate checks and balances that ensure the smooth and successful implementation of the project and will support the overall implementation of the project.
Duties and Responsibilities
1) Efficient administrative support
Provide efficient administrative support to the project, focusing on the following results:
  • Undertake daily administrative support to the project activities and operations;
  • Contribute administrative support in the project planning, implementation arrangements and contracts administration processes;
  • Provide support in the project grant disbursement processes to entrepreneurs, contract management and timely disbursement of payments;
  • Utilize the web-based applications (Atlas) in implementing the project financial and administrative actions and processes;
  • Maintain appropriate records and files on the project administrative information/ data for ease storage, retrievals and use;
  • Manage project office supplies.

2) Technical Support

Provide Technical Support to project implementation and monitoring of grants

  • Support preparations for technical monthly progress review meetings with Donor partners and the service provider ;
  • Provide technical input into discussions surrounding the project;
  • Support with the engagement of key partners to the project (entrepreneurs, Business Incubators, Financial Service Providers, BDS providers);
  • Support preparations for Steering Committee meetings with other stakeholders under the umbrella Zantchito Skills for Jobs programme;
  • Support field work to partners and end beneficiaries (entrepreneurs).
3) Financial Management
  • Ensure accurate financial management and administration processes, focusing on the following results:
  • Contribute to the sound financial management, through undertaking accurate transactions, generation of budgets, expenditure details and tracking delivery trends, amongst others;
  • Prepare and process financial requests for payment, ensuring that the requests are accompanied by adequate original and legal supporting documentation;
  • Undertake budget revisions to reflect the latest needs of the project, in accordance with the budget revision Standard Operating Procedures;
  • Ensure accurate financial management and accounting in the use of project funds, in compliance with the UNDP rules and regulations;
  • Prepare financial reports to UNDP and donors in the required format;
  • Monitor contributions in accordance with agreements;
  • Lead on preparation of documents for grant disbursements to entrepreneurs.
4) Financial/Administrative monitoring and reporting
Provide effective financial/ administrative monitoring and reporting, focusing on the following results:
  • Effectively use the Results Based Management (RBM) tools, when monitoring and reporting on the project financial and administrative operations;
  • Ensure that all project transactions are properly recorded and filed such as agreements with service providers, contracts with grant recipients, payment receipts and checks, inventory of purchased equipment and materials;
  • Prepare and provide adequate project information and supporting documentation for audits purposes, as when required;
  • Regularly monitor the project financial transactions and expenditures, ensure timely financial cleanups, reconciliation, revision cost and recovery are undertaken (Atlas);
  • Generate project financial and expenditure detailed reports, as when required;
  • Regularly undertake account analysis.

5) Knowledge Management

Contribute to knowledge management and communication & visibility, focusing on the following results:

  • Identification and share best practices ways of financial management for project resources;
  • Sound contributions to knowledge networks and communities of practice;
  • Contribute to grant disbursement lesson learning for continued improvement of the operations under the project;
  • Contribution to communication and visibility products and events.
Institutional Arrangement:  This position will be based at Malawi CO and will be reporting to the Programme Coordinator (Inclusive/Green Business).
  • Excellent analytical, communication, finance administration and reporting skills, both written and oral;
  • Ability to create processes to achieve financial goals;
  • Ability to effectively communicate intentions and requirements to internal and external stakeholders;
  • Ability to try out /test new ways of engagement and communications
  • Openness to different and new ways of doing things.
Required Skills and Experience
  • Masters degree in either Economics, Business Administration, Accountancy or Finance from a reputable and recognized institution; Or Bachelor’s degree in either Economics, Business Administration, Accountancy or Finance from a reputable and recognized institution with 4 years of experience.
  • A minimum of 2 (Two) years of experience for Master’s degree holders; or 4 (Four) years for Bachelor’s degree holders at the national or international level in providing project and financial and administrative support services, hands-on relevant experience with ATLAS and or web-based management systems;
  • Demonstrated experience in providing project implementation support, finance and administrative support to complex and demanding projects is required;
  • Demonstrated working skills in teams and multicultural environment to achieve demanding project goals;
  • Excellent analytical, communication, finance administration and reporting skills, both written and oral;
  • Familiarity with private sector development and entrepreneurship development is a clear advantage;
  • Experience in the United Nations, and/ or other multilateral organization, especially knowledge of UNDP rules and regulations on project finance administration and use of results-based management tools is desirable;
  • Good analytical skills, usage of computers and other office software packages will be a distinct advantage;
  • Familiarity with private sector development and entrepreneurship development is a clear advantage.


  • Fluency in English is required.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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