As a member of management, to support the Country Director (CD) and other members of the senior management team (SMT) on the best use of financial resources so that FEED -K is managed and developed in accordance with prudent and effective financial policies and procedures, embedding best financial and accounting practices in the systems.
The Head of Finance is responsible for all aspects of accounting and financial management of Feed the Children Kenya. S/he will be responsible for all FEED accounting functions, accurate financial record keeping, and the detailed and accurate reconciliation of financial documents.
He will be responsible for managing all bank statements, inventory records, invoices, documentations of all balance sheet account, and prepare financial statements and reports. The job-holder will be expected to make recommendations as well as assist the Senior Management Team with the interpretation of financial reports and departmental budgets, working closely with FEED Heads of Departments to implement effective financial management systems. The job-holder will work closely with the Finance and the International Operations teams at the HQ in Oklahoma.
Position report to : Deputy Chief of Party**
Job Grade : SG09
· To ensure the development, implementation, and management of robust financial systems and procedures for FEED, ensuring adequate internal controls and efficient use of financial resources.
· Review and analyze FEED’s current compliance with all local laws (e.g., Income Tax, VAT, Pensions, Trustees, Import Duties, Insurance, etc.), and all leases and other contracts and, if required, advice the DCOP on possible liabilities and risks.
· Prepare yearly work-plan budgets for submission to the funder.
· Review of all payment requests and determines the propriety and accuracy of all expenditures. Assures completeness of supporting documentation and coding in accordance with Feed the Children policies and procedures.
· Monitor monthly project expenditures by analyzing financial data and producing monthly/ad hoc reports including financial reports for submission to the funder.
· Posts transactions in the Feed the Children accounting system.
· Oversee the Feed the Children monthly financial close including submission of related information to HQ.
· Reviews bank reconciliations and other balance sheet accounts reconciliations.
· Prepares monthly cash requests and HQ disbursements.
· Prepares quarterly Country Office separation accruals for local staff
· Prepares Country Office payroll and ensures that all statutory payments are accurately calculated in accordance with the Country Office laws.
· Coordinate all administrative support aspects in collaboration with relevant stakeholders to include procurement, facilities and vehicle management and travels.
· Participate in monthly finance skype calls with the Finance team at HQ.
· Willingness to handle any other duties assigned by the DCOP.
· Perform other assigned functions within their area of expertise.
· To timely alert budget holders on over or under utilizations of their budgets.
· To seek cost saving measures where possible.
· Timely communication to HQ in case monthly wires needs to be adjusted as per advice form budget holders.
· To identify training needs of the finance staff and develop and strengthen their capacity on various professional fronts.
· To identify the existing financial management strengths and weaknesses and advice the DCOP on how to improve the systems when necessary.
· Holding regular meetings with managers and budget-holders to provide financial leadership.
· Conducting regular meetings with the finance team for updates, feedback and workflow.
Required Qualifications, knowledge, Skills and Abilities **
· A bachelor’s degree in degree in Accounting, Finance or Business Administration plus Certified Public Accountant qualification.
· At least 8 years accounting experience, 3 of which should be at the level of Senior Accountant.
· Experience working with USG awards.
· Ability to work well with others, including project staff, government counterparts, implementing agencies and vendors.
· Vast and excellent computerized accounting with experience and knowledge of QuickBooks.
· Excellent long-term track record in budget management of minimum value of $5,000, 000.
· Experience of finance, budgets, and financial reporting, preferably within an NGO.
· Proven prudence and integrity in the management of staff and financial resources.
· Dependable member with proven ability to lead, motivate and work among managers.
· Experience of exercising financial responsibility, budget control and effective and efficient resource management.
· Willingness to travel occasionally and to live and work in often difficult circumstances.
· Good communication skills, tact, patience and diplomacy.
· Good knowledge of local procurement laws and procedures.
· Understanding of programming and willingness to participate in program events.
KPIs (Key Performance Indicators)
· Business processes implementation, and management (30%)
· Manage operating procedures library (20%)
· Accounting and financial compliance (20%)
· Timeliness and attention to detail (15%)
· Management and Supervision (15%)