Field Unit Support Assistant


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Mission and objectives

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers. In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities. In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

Context

The UNV Field Unit (FU) is responsible for mobilization, recruitment and placement of UN Volunteers in UN Agencies. The UNV Field Unit represents and positions the UNV Programme in-country and brings UNVs services and volunteer solutions closer to cooperating partners. The UNV FU is further responsible for everyday management of serving volunteers. The FU Support Assistant will assist the Programme Analyst in recruitment and placement of volunteers; management and provision of administrative/operational support to volunteers. He/she is expected to demonstrate a client-oriented approach, high sense of maturity and responsibility, courtesy, tact and ability to work with people from diverse national and cultural backgrounds.

Task description

Under the Supervision of the Program Analyst, the FU Support Assistant will undertake the following tasks: Assist the Programme Analyst in recruitment of UN Volunteers Circulate NUNV vacancy announcements within the UN system Support UNV Recruiters to contact potential candidates to check their interest and availability for national assignments Follow up with potential candidates to complete required documentation in UVP. Support arrangement of interviews in consultation with host institutions/Invite shortlisted candidates for interviews Support preparation of interview reports and uploading into UVP Prepare briefing packs and arrange orientation/security briefings for new UNVs Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions Ensure that arrival entitlements are processed by the VSC team on time. Maintain personal files of UNVs ensuring that all correspondence and matters requiring action are brought to the attention of the Programme Analyst Provide required input, where appropriate, in managing and monitoring assignments i.e. keep track of contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements. Assist UN Volunteers to submit appropriate background documentation for processing any other entitlements due to volunteers. Maintain up to date lists of serving volunteers, maintain up to date leave records of all UNVs and support separating UNVs with exit formalities. Assist in planning and coordinating UNV events – IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible

Eligibility criteria

Age: 27 – 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

3 years of experience in people management, memo drafting, event organization, relationship building and preparation of financial documents and processing of the same.

Area(s) of expertise

Business management, Human resources, Administration

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